Vocabulary

Activity

A well-defined, documented, one-time, or recurring, action performed by a team for the purpose of meeting a specific team, project, and FCF goal and objective. Activities should be logged monthly by volunteers, using the Adroit software.

Activity Report

Adroit

Adroit is the name of our web-based Project Activity software. Adroit allows all FCF Volunteers to upload photos and descriptions of their Project Activities.

The software organizes all the Activity Photos for each person into various reports, specifically the 4-Monthly Activity Report that documents the benefits to Thai people in which each of the FCF Volunteers participates.

Starting in 2017, ALL FCF Volunteers must use the Adroit system to upload activity photos for all FCF reports. This means that there is no need to send activity photos to FCF and no manual reports will be generated.

Affidavit

A written statement confirmed by oath or affirmation, for use as evidence in court or official documentation.

Branding

The process involved in creating a unique name and image for a product in the consumers' mind, mainly through advertising campaigns with a consistent theme. Branding aims to establish a significant and differentiated presence in the market that attracts and retains loyal customers.

Budget

A slightly ambiguous term with multiple meanings depending on the context.

  1. The usual meaning is an amount of money available for spending on an pre-approved expense that is based on a pre-approved spending plan.
  2. A budget is also a quantified financial plan for a forthcoming accounting period; in other words, a budget is an organizational plan stated in monetary terms. In a budget, all sources of income (inflows) are identified and expenses (outflows) are planned with the intent of matching outflows to inflows (making ends meet).

Desired Outcomes

Desired outcomes are the long-term, desirable outcomes of the project. These won't change much from year to year and should have a 5-10 year vision in mind. These are what the project wants to see happen through its project in Thailand. They should be written as what the project wants to see come about and not as what it will do

Desired Outcome Example: To see students who are equipped and empowered to be better leaders in the future

Goal Example: Mentor 5 new students weekly in order to train 2 to be student leaders next year

Donation

The act or an instance of donating: as

  1. The making of a gift especially to a charity or public institution.
  2. A free contribution: gift.

Employee

A national or foreign worker that is compensated by FCF or an FCF project.

Expense Report

A report that tracks actual expenses incurred during the course of performing necessary job / ministry functions. Examples include charges for gas, meals, parking or lodging.

If your employees spend a lot of money in cash, you need to make sure you have them list these expenditures on an expense report form.

Goals (Project)

A GOAL is a well-defined and realistic statement set by an organization that influences its internal strategic decisions. The project's Goals are how it will be accomplishing its Desired Outcomes.

Goal Example: Mentor 5 new students weekly in order to train 2 to be student leaders next year.

FCF’s Formal Charter Objectives are part of FCF’s charter as a Thai social foundation. They are deliberately written broadly and in social language.

All Project Desired Outcomes must support one, or more, FCF Charter Objectives. Each individual Project Desired Outcome must relate to one, and only one, FCF Charter Objectives.

Each individual project Goal must relate to one, and only one, Project Desired Outcome. But the overall Goals of each FCF project must support one, or more, Project Desired Outcomes.

The Activities of a project must support one or more project goals. Each individual project Activity may relate to multiple Project Goals.

The end result is that every Project Activity performed by every team of every FCF project has a clear chain of relationship back to FCF’s Formal Charter Objectives.

HR

Human Resources

International Volunteer

An unpaid foreign worker who possesses a work permit.

Medical Certificate

A medical certificate (sometimes referred to as a doctor's certificate) is a statement from a physician or other health care provider that attests to the result of a medical examination of a patient. It can serve as a "sick note" (documentation that an employee is unfit for work) or evidence of a health condition.

Medical Exam

A physical examination, medical examination, or clinical examination (more popularly known as a check-up) is the process by which a medical professional investigates the body of a patient for signs of disease.

Project

A formal FCF sub-entity defined by a Project Agreement and Comprehensive Project Description. Organizationally, FCF is divided into multiple projects that are further subdivided into multiple teams. A list of FCF Projects can be found here.

Receipt

  • the act or process of receiving
  • something received - usually used in plural
  • a writing acknowledging the receiving of goods or money

Staff (Member)

Any agent of the project, including all Employees, Volunteers, and International Volunteers.

Team

A formal FCF project sub-entity defined in the Comprehensive Project Description. Organizationally, Projects are divided into multiple teams.

Example of a Team

General Description (EXAMPLE)

The ZZZ Children’s Home Administrative Team provides leadership and administrative services for the ZZZ Children’s Home Project.

Team Leader and Contact Information (EXAMPLE)

John Doe

email address: me@me.com

Work Address

397/2 หมู่ 7 ต.แม่เหียะ อ.เมือง จ.เชียงใหม่ 50100

​397/2 Moo 7, T. Mae-Hia, A. Mueang, Chiang Mai 50100

Hours of Operation (EXAMPLE)

Monday - Friday 9:00 - 17:00

Visa

  • An endorsement made on a passport by the proper authorities denoting that it has been examined and that the bearer may proceed.
  • A signature of formal approval by a superior upon a document.

Volunteer

A national or foreign worker that is not compensated by FCF or an FCF project.

Voucher

  • a piece of supporting evidence: proof
  • a documentary record of a business transaction
  • a written affidavit or authorization certificate
  • a form or check indicating a credit against future purchases or expenditures

Work Permit

An official document giving a foreigner permission to take a job in a country.