Project Governance & Boards

Authority

The FCF Board of Directors holds final legal authority over the foundation and all affiliated Projects. Projects are required to comply with all FCF policies and procedures.

Any significant changes to a Project’s official description or a change in Project Director must receive final approval from the FCF Board of Directors.

The FCF Board delegates ongoing oversight responsibilities to individual Project Boards.

Board Structure

Projects operate under one of the following governance structures:

Board-Advised Projects: The Project Director retains full leadership authority. The Project Board serves in an advisory capacity, providing input on annual goals, budgets, and strategic direction. Most Projects operate under this model. 

Board-Led Projects: The Project Board holds governing authority over specific areas of leadership as defined in the approved Project Description. All other leadership responsibilities remain with the Project Director. This structure is typically used during leadership transitions or restructuring.

Board Composition

Project Boards must:

• Consist of at least five members

• Include no more than three members directly affiliated with the Project

• Include a majority of members residing locally who can engage in person and understand the cultural and operational context

Board members are selected in collaboration with FCF leadership to ensure appropriate skills, experience, and accountability. If a project board member resigns, please contact projects@fcfthailand.org  to discuss a replacement.

Board Responsibilities

Project Boards are expected to:

• Review and approve the annual budget

• Participate in strategic oversight

• Support ethical and legal compliance

• Provide counsel and accountability to the Project Director

Concerns related to legal or ethical compliance should be directed to projects@fcfthailand.org.

Financial concerns should be directed to finance@fcfthailand.org.

Board Meetings & Documentation

Project Boards must meet at least quarterly.

Meeting minutes and supporting documents must be submitted to minutes@fcfthailand.org for secure archiving and review by the FCF Board of Directors. 

Click here to access a template for Project Board meeting minutes.